We are working with an International Logistics company seeking a Imports Administrator to join their team in Illinois. 
 
Responsibilities
<ul>
	<li>Responsible for handling the process of opening customs entries files on internal system
	<li>Data entry input of information and communications with vendors 
	<li>Email documents printed the same day
	<li>Ensure all notes are completed when documents are received
	<li>Opening files 
	<li>Responsible for ETA order regular shipments 
	<li>Ensure scanning sheets are in the files 
	<li>Order regular shipments 
	<li>Responsible for providing customer service
	<li>Handling any reports to clients of missing documentation
	<li>Contact consolidators on house bill of lading shipments
</ul>
 
Skills Required;

<ul>
	<li>Proficient in Microsoft Office
	<li>Excellent time management skills
	<li>Good written and verbal communication skills
	<li>Experience working within an administration position.
</ul>

Imports Administrator

Our client is looking to hire an experienced Senior Immigration Consultant specialising in Belgium immigration to join their team in Brussels, Belgium. This is a hybrid position with the opportunity to work from home and in the office.  
 
Key Responsibilities:
<ul>
	<li>Manage and coordinate all aspects of visa and immigration services, ensuring compliance with regulations and timely submission of documents.
	<li>Provide expert guidance to clients on legal obligations, assisting with visa applications, work permits, and residency procedures.
	<li>Mentor and support junior consultants, fostering their professional growth and knowledge in immigration processes.
	<li>Communicate with government authorities, attend client appointments, and facilitate the acquisition of necessary documentation.
	<li>Monitor and interpret changes in immigration policies, ensuring clients and internal teams remain informed and compliant.
</ul>
 
Key Requirements:

<ul>
	<li>5+ years Belgium immigration experience is required.
	<li>In-depth understanding of Belgium and/or Luxembourg immigration laws and procedures.
	<li>Strong interpersonal, organizational, and problem-solving skills.
	<li>Competency in Microsoft Office and related software tools.
	<li>Fluent in Dutch & English or French & English.
	<li>Belgium residency with a valid work permit is required.
	<li>Degree in Law or a relevant discipline.
</ul>

Senior Immigration Consultant

Alchemy is currently working with a London based gallery who are looking to expand their team with a Shipping Assistant.  
 
This is a great opportunity for someone to advance their career in fine art logistics.  
 
Responsibilities: 
 
<ul>
	<li>Liaise with internal teams to provide updates on client collections and deliveries, ensuring prompt resolution of any issues.
	<li>Assist in preparing inventory movement sheets, warehouse worksheets, and delivery/collection notes, while keeping order statuses up to date.
	<li>Support stakeholder relationships to facilitate management operations.
	<li>Track technicians’ statuses, update client records, liaise with service providers, and monitor shipments via couriers.
	<li>Perform additional logistical tasks when required.
</ul>
 
Skills and Qualifications:  
 
<ul>
	<li>Previous experience in fine art logistics or shipping role.
	<li>Ability to work independently while building strong relationships with clients and colleagues at all levels.
	<li>Strong time management and project coordination skills.
	<li>Proficiency in Microsoft Office and internal computer systems.
	<li>Knowledge of artwork casing, storage, shipping, and installation processes.
</ul>

Shipping Assistant

Alchemy is excited to be working with a renowned gallery who are looking to bring on an experienced professional to join their expanding team as the Head of Shipping in London. 
 
This individual will be responsible for all aspects of artwork transportation, ensuring compliance and protocols are followed and collaborating with the wider team. Reporting directly to the Chief Operations Officer.  
 
Responsibilities: 
 
<ul>
	<li>Coordinate and manage all shipping activities, including transportation, customs clearance, packing and crating.
	<li>Ensure the safe handling and transportation of artworks, using appropriate methods. 
	<li>Negotiate bespoke shipping costs to optimize costs without compromising quality.
	<li>Troubleshoot to rectify problems in a timely manner and ensure all stakeholders are updated promptly.
	<li>Ensure all shipments are carried out in full compliance with local/international regulations, such as Export and CITES licenses.
	<li>Handle inbound and outbound MIBs for staff members when required.
	<li>Collaborate with the Pre-Sale, Post-Sale and Art Technician teams alongside the logistics team to ensure projects are delivered accurately, cost effectively and within deadline. 
	<li>Oversee management of Bond and TA processing.
	<li>Inform the Chief Operations Officer of any escalated issues raised by internal or external clients, suppliers or other third parties.
</ul>
 
Skills and Qualifications: 
 
<ul>
	<li>Experience managing a team within a fast-paced Fine Art Shipping company, Auction House or Gallery.
	<li>Strong organisational, analytical, managerial and troubleshooting skills.
	<li>Experience of Bonded Warehouse/TA Procedures.
	<li>Excellent communication, interpersonal and written presentation skills.
	<li>Proficient in Microsoft Office packages.  
</ul>

Head of Shipping

Alchemy is excited to be working with a leading gallery who are looking to expand their team with the role of Senior Registrar / Shipping Manager in London. 
 
This individual will be reporting directly to the Head of Shipping and will be responsible for overseeing the scheduling and execution of multiple projects both domestically and internationally and ensuring all aspects shipments are delivered safely, professionally, on time and in-line with company standards.  
 
Responsibilities: 
 
<ul>
	<li>Obtain shipping quotes from approved Shippers for inbound and outbound shipment of artworks. Negotiating bespoke shipping costs for complex shipments and installations.
	<li>Manage each individual shipment to fit bespoke client needs including packing specifications, paperwork preparation, liaison with relevant regulatory bodies and freight quote sourcing and booking.
	<li>Monitor the progress of international & domestic outbound shipments, troubleshooting to rectify problems in a timely manner and ensure all stakeholders are informed accordingly.
	<li>Ensure shipments are carried out in full compliance with local/international regulations, such as Export and CITES licenses
	<li>Work closely with the Pre-Sale, Post-Sale and Art Technician teams alongside the Logistics team to ensure projects are delivered accurately, cost effectively and within deadline. 
	<li>Ensure the Head of Department is aware of escalated issues raised by internal or external clients.
</ul>
 
Skills and qualifications: 
 
<ul>
	<li>Extensive experience working with a Registrar or fine art logistics role, within a Gallery or Fine Art Shipping company.
	<li>Strong organisational, analytical, managerial and troubleshooting skills.
	<li>Excellent communication, interpersonal and written presentation skill.
	<li>Quick thinking and decision making, reflecting the companies standards and values in actions.
	<li>Proficient in Microsoft Office packages.
</ul>

Senior Registrar

Alchemy is thrilled to partner with a prestigious fine art shipping company seeking skilled Art Craters & Packers to join their team in Melbourne. This role is ideal for professionals with prior experience in logistics or art crating, looking to apply their craftsmanship in a specialised environment. 
 
Please note this client will provide relocation support to Melbourne and visa sponsorship. 
 
In this role you will be responsible for constructing bespoke crates, ensuring the safe transport of valuable artwork and museum objects. The role involves hands-on woodworking, operating machinery, and designing protective structures tailored to specific requirements. 
 
Responsibilities: 
 
<ul>
	<li>Construct high-quality crates to precise specifications, meeting industry standards.
	<li>Read and interpret technical drawings and job sheets to ensure accurate production.
	<li>Design and adapt crating structures to provide optimal protection, considering pressure points and handling needs.
	<li>Operate woodworking machinery, including routers, saws, and planers.
	<li>Fit and secure crate components, support structures, and mounting materials.
	<li>Identify appropriate machines and tools for crate construction.
</ul>
 
Skills and Qualifications:  
 
<ul>
	<li>Minimum 3 years’ experience in art crating and construction.
	<li>Proven experience in packing, handling, and installing museum objects and artwork.
	<li>Physically fit and capable of performing manual tasks.
	<li>Proficiency in using a variety of woodworking and machining equipment.
	<li>Strong ability to interpret technical drawings and job specifications.
	<li>Excellent attention to detail and problem-solving skills.
	<li>Understanding of safety practices within a manufacturing environment.
	<li>Must have a clear police record for visa purposes.
</ul>

Art Crater and Packer 

Alchemy is excited to be working with a leading fine art shipping company who are seeking accomplished and experienced Art Craters and Packers to join their expanding team, this role will be based in Sydney.  
 
Please note that this role will be based in Sydney, Australia and the company will provide relocation support and visa sponsorship  
 
This individual will have previous work experience in a logistics or art crating company. The day to day role will include packing and construction of crates and operating wood working machinery. 
 
Please note this client will provide relocation support to Sydney and visa sponsorship. 
 
Responsibilities: 
 
<ul>
	<li>Constructing crates to meet specific requirements, standards and specifications.
	<li>Reading and following technical drawings and job sheets to meet specifications. 
	<li>Designing structures that guarantees safe transport and protection of items, taking pressure points into consideration and making adaptions when necessary.
	<li>Operating woodworking machinery including routers, saws and planers. 
	<li>Fitting and securing crate components, supports for crating, mounting backing materials, fitting and fastening frames.
	<li>Identifying machines and tools needed for crate construction. 
</ul>
 
Skills and Qualifications: 
 
<ul>
	<li>Minimum 3 years' experience in art crating and construction. 
	<li>Experience packing, handling and installing museum objects and artwork.
	<li>Physically fit and capable of completing role requirements.
	<li>Proficient in using a variety of wood machining equipment.
	<li>Skilled in technical drawing and job specification interpretation. 
	<li>Strong understanding of safety practices and standards in a manufacturing environments. 
	<li>Attention to detail and problem solving skills.
	<li>Must have a clear police record for visa purposes.  
</ul>

Imports Administrator

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